GapexAI privacy summary

GapexAI is run by Codevally Softwares LLP, a limited liability partnership registered in India (LLPIN AAT-0855) and based in Ahmedabad, Gujarat.

If you have a GapexAI account

GapexAI accounts are created by an admin, and there is no public sign-up.

• ●Your email address and whether you are an admin or a user.
• ●Your password, which is stored only as a hash and never in plain text.
• ●If an admin asks to reset their password, a one-time reset link. We store only a hash of it, and it expires after a short time.

The documents you upload

• ●The Word and PDF files you upload to compare. They may contain personal information.
• ●The sections GapexAI reads from them, and the reports it produces, which you can download as Word, Excel, PDF, CSV or JSON.
• ●A record of each comparison, such as the file names, when it ran and whether it finished.
• ●A cache of the language model's findings. It stays on our server so that repeat comparisons are faster and cost less.

• ●To run GapexAI for the organisation that uses it, under our agreement with them.
• ●To protect GapexAI and the people who use it from spam, abuse and attacks.
• ●To meet our legal, tax and accounting obligations.

We do not sell your personal information.

For uploaded documents and reports, we act on behalf of the organisation that uses GapexAI. That organisation decides why and how they are used, and its own privacy notice applies to you as well.

• ●Hostinger hosts our servers.
• ●OpenAI provides the language model that writes the findings.

Sections are matched between the two versions on our own server, using a model that runs there.

The language model receives one matched pair of sections at a time, along with the text of any other sections that pair refers to. Your files as a whole stay on our server.

We do not share information with data brokers or for third-party advertising.

GapexAI runs on Hostinger servers in Mumbai, India. Our AI provider is in the United States and may also process data in other countries. This means some of your information may be processed outside India, and we transfer it only as the law allows.

When you sign in, GapexAI keeps a sign-in token in your browser's local storage so you stay signed in. It is cleared when you sign out or once it stops working. It isn't used to track you or for advertising.

• ●Account details are kept while the account is active.
• ●Uploaded documents and reports are kept while your organisation's GapexAI account is active, or until your organisation asks us to delete them.
• ●Security logs are kept for up to 1 year.

When a period ends, we delete or anonymise the information, unless we need it to settle a dispute or the law requires us to keep it.

You can ask us for a summary of the personal information we hold about you, what we do with it and who we've shared it with. You can ask us to correct or update it. You can ask us to delete it, unless we need to keep it for the purpose you gave it for or because the law requires it. Where we rely on your consent, you can withdraw it.

You can nominate someone to use these rights for you if you die or become unable to. If you're in the European Economic Area or the UK, the full policy lists the extra rights you have.

For personal information inside uploaded documents, you can contact the organisation that uses GapexAI. You can also contact us and we'll pass your request on.

We may ask you to confirm who you are, and we'll respond within 30 days. If you're not happy with our response, you can complain to the Data Protection Board of India.

Our Grievance Officer is Sahil Ardeshna, Designated Partner.

• ●Email sales@codevally.com with “Privacy request” in the subject line.
• ●Or write to 720 Ship Epitome, Sindhubhavan Road, Ahmedabad, Gujarat, India 380059.

We acknowledge requests within 7 days and resolve them within 30 days.

Using GapexAI is also covered by our terms summary.